How do I initiate a leave request for an employee as an HR user?

Quick answer

Click New Leave in the top-right corner of your HR dashboard, complete the leave survey with your employee's info, and click Submit Leave.

Who this applies to / Prerequisites

• You have HR user access in Tilt.
• You need to submit a leave request on behalf of an employee.

Steps

1. Log into Tilt as an HR user.
2. Click New Leave in the top-right corner of your HR dashboard.
3. In the Employee Name field, either select an existing employee from the dropdown or click Add New Employee to create a new profile. Selecting Add New Employee triggers a welcome email to that employee when the leave is submitted.
4. Complete the leave survey. For the full list of questions in the survey, see What information do I need to complete a leave request in Tilt?
5. Additional fields will appear based on leave type, work schedule, and state — see Limits and exceptions.
6. Click Submit Leave to complete the HR portion of the request.

What if it doesn't work

• If the Pay Schedule dropdown is empty, add your company's Pay Periods to Tilt first. See How do I add a New Pay Period Schedule?
• If your company uses SFTP or integration, typing the employee's name will auto-populate most fields.
• If a required field is missing information at submit time, the form will show a red Required warning below that field. Scroll through the form to find and complete every field marked with a red asterisk (*).

Limits and exceptions

• Parental leave shows extra fields: whether the employee is the one who is pregnant, type of birth, and expected due date or date of adoption.
• Caregiving leave shows an extra field for which family member the employee is caring for.
• Set Schedule vs. Unpredictable Schedule: if the employee has a set weekly schedule, follow-up hours fields appear. If their schedule is unpredictable and changes weekly, the form skips those fields.
• State-specific earnings field: if the employee lives in Colorado, Connecticut, Massachusetts, New Jersey, Oregon, or Washington State, an additional field appears asking about their earnings for the state's required base period.
• The employee can adjust many fields (like Leave Plan Duration and dates) when they complete their portion of the survey.

Related questions

• What information do I need to complete a leave request in Tilt?
• What happens after I submit an employee's leave request to Tilt?
• What happens if my employee doesn't complete their portion of the leave request?
• Invite New Users to Tilt